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Group Leaders
We design customized trips
for your organization
business!

Let us Build a Trip for your Group

Group Travel Form

Greetings Group Travel Leader,

At Making Memories Tours we know that time is precious and one of the best ways to spend your time is traveling. When planning group travel, the best decision you can make is choosing a professional and experienced travel company that is willing to work with you one on one to create the best memorable experience for your group/travelers. No matter what your unique trip idea is, we can make it a reality. You name it, we’ll plan it. Your groups custom designed itineraries help you relax, so you can save your energy for making memories!

What we offer:

  • Complete and easy tour planning and operation with one professional travel planner.
  • Receptive and wholesale services.
  • Destinations throughout the United States, Canada, and International.
  • Groups of all ages and types: Adult, Senior (seasoned) Adult, Travel Clubs, Church Groups, Bank Travel Clubs, Corporate Business Travel, Board retreats, Family Reunions, Girlfriends Getaways, Golf, Fishing, or any other special occasion.
  • Fraternal Organizations: Elks, Moose, Eagles, Shriners yearly travel or convention planning.
  • Creative, customized tour itineraries that provide unique experiences, including theme trips.
  • Extensive tour support including customized promotional PDF masters, detailed itineraries, and the Making Memories Tours Tour Tool Book.
  • Provide transportation and step-on guides.
  • The best researched, affordable tour options for all groups/travelers.
  • Marketing support
  • 24/7 tour support
  • Fully Licensed and Insured

Our experienced staff is dedicated to uncovering the “Golden Nuggets” and Colorful Characters that places have to offer. As you begin to plan for your future travels, remember that here at Making Memories Tours, we are about exceeding your expectations and making the best memories we can.

Ragan Andrew CTP
Group Sales & Marketing Manager
Making Memories Tours
P.O. Box 309
Hazelwood, MO. 63042

PROBLEMS WITH PLANNING

  • Reserving Hotels
  • Suppling Transportation
  • Promoting Trips
  • Locating Events
  • Planning Meals

HOW WE HELP

  • Contact Hotels
  • Arrange Airfare
  • Charter Motorcoach and Drivers Provided
  • Create Promotional Material
  • Locate Activities

FAQs

Earned Space – Scheduled Tours  
All Motorcoach tours offer one earned trip per 13 paying passengers, two earned with 25 paying and three earned with 40 paying. Maximum of three earned per tour.  
50% discount off your trip with 10 paying passengers  
25% discount off your trip with six paying passengers  
Air/Cruise tours offer generous incentives but are tour specific. Each tour will have earned and discounted amounts specific to the tour.  
Customized tours: Group Leader determines the number of earned trips. We can build in comps based on your needs. It just makes the cost of the trip more expensive.
We work for you! We are here to make you look good! We want you to successfully complete your mission!  

Yes, we can take the information that you provide us and create a trip around that area, venue, or experience. We will contact the points of interest and get the best timing, pricing, and accommodations we can, to meet the needs/requests of our clients. We are also able to give you ideas for places to visit based on where your group is coming from and what their interests might be. For example, if a group of quilters want to go to a quilt show, shop for materials or take classes, we can arrange that for them.

We can work with groups of all sizes. We require a minimum of 10 in a group. However, the larger the group, the better pricing we can provide. We can create a tier pricing structure for your group if necessary. For Example, 20-25, 25-35, 35-45. We can work with providing tiered pricing, even for fundraising groups. The Group Leader will provide to Making Memories Tours what they are looking for on their return. I.E., $25 per person, $50 per person, etc. Traditionally, minimums are around 22-24 people per trip. To take advantage of group pricing with hotels, we will need a minimum of 10 rooms.  

Yes, you can always join a trip. If you are wanting to join a group out of the MMT catalog, we would have you meet at one of our pickup locations. If you wish to have us create a custom tour for your group, we can arrange a pickup location closer to your area, that would be accommodate your group.  

If you are selling into a previous built trip, the incentives are that the Tour Guide would get 25% with 6 paying passengers. 50% off with 10 paying passengers. However, for groups that are using additional transportation to meet a larger group, we need to budget for that expense. We are willing to work with you, once we determined you need additional transportation. If your guests are able to meet on their own at a pickup & drop off location or one of our normal pickup locations, additional transportation costs may not apply.

YES! Most group leaders enjoy leading their own group, however we can provide a Making Memories Tours "Tour Manager" as an option should the need arise.

Yes! We try and stop every 2-2.5 hours for a convenience stop. There is a restroom on the motorcoach for those can’t wait moments.

Yes, we offer trip insurance. We work with one of American’s Premier Travel Insurance Agency. Contact our office for more details. (888) 845-9582

As you sign up for your trip there will be dates for deposits and payments and you can look over the cancelation policy as every trip is different.

Meal tips are always included, and, on some occasions, other tips are included. The Itinerary and Inclusions will list which are included. Generally, tips for drivers or Tour Managers are NOT included. (Tip guidelines for a good job are generally $3-$4dollars a day each.)

We ask that everyone bring 1 piece of luggage. You may bring a carry-on or personal item, with a weight limit of 50lbs. Baggage handling is included at all hotels for your convenience.

We make every effort to accommodate food allergies. There is a place on your registration form that indicates this. We can only assist if you notify us at least 14 days in advance of your tour. **Please note that Making Memories Tours does everything we can to ensure your food allergy is accommodated, however we cannot guarantee NO CROSS Contamination in any public setting.

YES! We rate every tour by the activity level you will experience. They are rated to the best of our ability: Levels Below:

Tours will be rated on “could be” Activity Level

1 – Low Level: minor walking, minor standing, minor activity

2 – Medium Level: Medium walking, possible stairs, some standing

3 – Higher Level: More walking, stairs, standing, all combined possible

Take your Group Anywhere!

BUILD YOUR TRIP IN THREE STEPS!

  • STEP ONE

    Tell us about your trip

  • STEP TWO

    Work With Your Representative

  • STEP THREE

    Present Your Trip to Your Group

group leader incentives

  • Free customized promotional flyers
  • PowerPoint presentations
  • Group Leader FAMS
  • Earned space on scheduled, as well as customized tours
Who is invited to participate in FAMS?
Group leaders who will promote the destination to their groups and have the potential to return to the destination with a group. As soon as the COVID-19 restrictions lessen, we will be hosting more of these opportunities yet encourage you to continue to sell the tours for our group.
Earned Space
  • Scheduled Tours
    • All motorcoach tours offer one earned trip per 13 paying passengers, two earned with 25 paying, and three earned with 40 paying. Maximum of three earned per tour.
    • 50% discount off your trip with ten paying passengers
    • 25% discount off your trip with six paying passengers
    • Air/Cruise tours offer generous incentives but are tour specific. Each tour will have earned and discount amounts specific to that tour.
  • Customized Tours
    • Group leader determines the number of earned trips.

why let us work for you?

If you enjoy bringing people together, then you understand how the stresses of travel can tear people apart. Making Memories Tours cuts through the confusion and hassle of travel by providing an easy and custom adventure, allowing your group to share the experience you built for them. All you need to do is tell us what you want, work with your representative and bring your people together.

Brad and Marcia L. 

Joplin, MO.

“In December, we took our first trip with MMT to the Smoky mountains. It was so nice to leave the planning, navigating, driving, and parking to the professionals.  Their trip planners have great ideas and we saw some very interesting places on the trip that we would not have visited on our own. The accommodations were all lovely, the meals that were included were all fabulous. We met new friends and thoroughly enjoyed every minute of the trip. We will definitely be going on more tours with MMT.”

Mary B.

Webb City, MO

“This was my first time on a tour bus and didn’t know what to expect. The experience proved wonderful. So much so, I put my name on a waiting list for a tour that starts in a month.” 

Rose N.

Exeter, MO

“I love all the trips and I’m sure you would too – just give it a try. I’ve gone with Making Memories for 10 years and wouldn’t think of going with anyone else.” 

Fran B.

Cassville, MO

“I love when you step on the big red bus, it is like one big family traveling together. Making Memories work very hard to make this happen and it shows.” 

Gary T.

Round Rock, TX

“Fabulous trip from start to finish! It was wonderful to just sit back and relax and know that Connie & Darrell would take care of us. Making Memories Tours takes the stress out of planning your vacation! Beautiful experience!” 

Brad A.

Rogers, AR

“It was very enjoyable to me to get acquainted with people and find out their stories and positions in life.”